Creating a Travel Letter can be done from the Campaigns tab or by selecting Travel Letters from the Quick Links menu on the Staff Home page.
The Create New Travel Letter page opens.
Now, select your students. You have the choice of finding and selecting individual students, selecting students from Categories or selecting students from Tags.
Next, fill out the Travel Letter details. The fields below explain the details.
Name of Travel Letter | Enter the name of the Travel Letter. This name only appears on the Travel Letters campaign page. It is not seen by students or instructors. |
Travel Starts At/Travel Ends At | This field defines the start and end dates and times of your Travel Letter. Bulldog Connect uses these dates and times to determine which appointments, courses and assignments students will miss. |
Include all registered courses for selected students | When selected, this option includes course conflicts for courses that do not have a start or end date and time in the timeframe you have chosen for the Travel Letter Campaign, but the student is registered for in the term. |
Subject of Email | This is the subject line of the email sent to faculty. Use a direct, detailed subject line, such as Please excuse the track and field team for national finals from 5/15 to 5/18. |
Message | The message is where you provide details about the activity that appears in both the emails and letters sent to your instructors and students. By default, the letter contains a message along with specific merge fields to help you personalize the content the instructors see. Below is a list of merge fields to use.
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Letterhead | This option allows you to upload a file from your desktop and add it to the Current Letterhead field. Once this is done, you can print Travel Letters on school letterhead for distribution. |
Note. Name of Travel Letter also shows on the Attendance Report.
After filling out these fields, click Save Travel Letter to save and create the letter.